Marketing How Tos

How to Keep Your Content Plan on Track

Photo of Jasmine LeBlanc Jasmine LeBlanc - August 10, 2018

Do you want to ensure that you stick to your organization’s content plan all the way through? Then you have to create a consistent process so that the whole team stays on track. By developing an established plan, you will increase your team’s efficiency and keep moving forward to hit your organization’s content goals.

Establishing a Process Will Get You Ahead

Planning-Blog-Content-Sticky-PadIt’s best to plan a content timeline a quarter in advance. By doing this, you are getting ahead but are also giving yourself time to optimize your strategy later on in the year.

Another important factor to plan is the frequency of publishing content. You may have heard that it’s best practice to post blogs weekly. This is only true if you have a goal to increase your website’s SEO through blog posts. If that isn’t one of your current goals, then don’t stress your team out by trying to crank out posts weekly. Instead, you can aim to post bi-weekly or monthly to stay relevant to your website visitors.

Steps to Include in Your Content Process

The key steps in your content process will be:

  • Generating topic ideas
  • Outlining content
  • Writing posts or creating content (videos, eBooks, etc.)
  • Editing content
  • Publishing on website and social media accounts

Assign team members to the roles they will fulfill in your organization's process. Even if the same person is in charge of multiple steps, it’s important to distinguish who is doing what to avoid confusion in the long run.

Ensure that each role knows when they are expected to complete their task. Have your team members give you an estimate of how long it will take them to finish their assignment and plan your content deadlines accordingly.

Tips for an Effective Content Process

Here are some tips to ensure your content process goes as planned:

  • Create an editorial calendar.

After you determine your publishing schedule and your deadlines, record them all in an editorial calendar that your whole team can access, like on Google Calendar or HubSpot Content Compass for example. This will keep everyone organized and on the same page.

  • Spread authorship around.

This will prevent your regular content team from getting overwhelmed, especially if writing content isn’t their primary job. Need ideas for extra authors? Read our post on building your content team.

  • Plan to make content creation as easy as possible.

Everyone writes and interprets topics differently, so to ensure that your content is consistent you can provide your content team with blog post outlines so that they hit all of the necessary points without having to go back and forth multiple times.

Instead of having someone write a blog post for you, you can interview a professional in your industry or an advocate of your organization and use that dialogue as content. People may be more willing to contribute valuable content if they don’t have to formally write a post.


The key to having an effective content plan is staying consistent. By having an established process, you are having clear communication with your team and minimizing confusion which makes it easier to focus on hitting your content goals.

Want to plan out your content plan alongside a guide with time-saving tips?

Then download our free workbook guide, Content Marketing Made Easy. It walks you through each step of content marketing—from planning to promoting while giving you tips to help save time in the long run. Click below to learn more and get the guide today!